Register an event

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Entry Criteria
Your event doesn’t need to be big or fancy or boast of famous connections (although that’s always good!) it just needs to be a HERITAGE themed event and you must agree to the Terms & Conditions below:
1. Offer Something Special
Open something that isn’t normally open/offered to the public, or offer free entry to a usually charging destination/activity. And what if your site or event is open free of charge all year round? Do something out of the ordinary! Here are some simple ideas:
- Have volunteer stewards on site to greet and answer questions.
- Put on some activities or a competition.
- Invite other groups to showcase their work - eg artists, choirs, local history societies.
2. Provide some form of information
Australian Heritage Festival visitors want to learn something new. You can support their exploration by providing:
- Guided Tours
- Talks
- Info Flyers
- Quizzes
- Exhibitions
- Skill Demonstrations
3. Take place within the festival dates
The festival starts on 18 April, the International Council of Monuments and Sites (ICOMOS) nominated day of celebration of all things heritage across the world. It runs until 19 May and your event MUST take place at some point during this time. However, it doesn’t have to be open on all the days or even a full day.
4. Terms & Conditions
You must agree to the Terms & Conditions.
Terms & Conditions*
Terms and Conditions of Participation
1. The “National Trust” means the Australian Council of National Trusts, National Trust of Australia (Australian Capital Territory), National Trust of Australia (New South Wales), National Trust Northern Territory, National Trust of Australia (Queensland), National Trust of South Australia, National Trust of Australia (Tasmania), National Trust of Australia (Victoria), National Trust of Australia (WA) and associated organisational bodies as relevant.
2. Following lodgement of the registration, the National Trust will assess the application and determine whether you are approved for the Australian Heritage Festival*. The National Trust reserves the right, in its sole discretion and without liability, to reject any lodgement or suspend or remove any registration that does not comply with these Terms and Conditions, or if it considers that it may bring the National Trust or Australian Heritage Festival into disrepute, even after the registration is lodged and accepted.
3. Except as otherwise agreed expressly in writing and advised to you by the Australian Heritage Festival, you must arrange and pay all costs whatsoever associated with your event.
4. The logos, branding, artwork and all information, materials and other property supplied by the National Trust (including all intellectual property, which for the avoidance of doubt includes all copyrights, trademarks, domain names and rights protecting goodwill and reputation, whether registered or unregistered, and all application for the same, anywhere in the world) remain the exclusive property of the National Trust. You agree to use this artwork on a non-exclusive basis and only for the duration of your participation in the festival and for any related purposes agreed by the National Trust.
5. You acknowledge and accept that your participation in the Australian Heritage Festival may expose you and your representatives to the risk of damage, loss or harm. You acknowledge and agree that you will not hold the National Trust or the Australian Heritage Festival responsible for any damage, loss, harm or disappointment as a consequence of your participation in the Australian Heritage Festival.
6. You indemnify the National Trust and/or the Australian Heritage Festival, their employees, contractors and agents (the indemnified) against all actions, proceedings, claims and demands which may be brought or made against the indemnified by any person in respect of any loss, damage or injury (including death) occurring to any person or property arising out of or in connection with your involvement in the Australian Heritage Festival. This indemnity includes any costs incurred by the National Trust and/or the Australian Heritage Festival (including legal costs on a solicitor-client basis) in defending any actions, proceedings, claims and demands or in being represented at proceedings, inquiries or inquests.
7. The National Trust reserves the right at any time and from time to time to make changes, modify or discontinue, temporarily or permanently, the Australian Heritage Festival with or without prior notice. The decision of the National Trust in all matters under its control is final and binding and no correspondence will be entered into.
8. The National Trust shall not be liable for any failure to comply with its obligations including where the failure is caused by something outside its reasonable control. Circumstances outside its reasonable control include, but are not be limited to, weather conditions, fire, flood, cyclone, strike, industrial dispute, war, hostilities, political unrest, riots, civil commotion, inevitable accidents, supervening legislation or any other circumstances amounting to force majeure.
9. No responsibility is taken for registrations that are lost, delayed, misdirected or incomplete or cannot be delivered or entered for any technical or other reason. Proof of delivery of the entry is not proof of receipt.
10. You agree you have the necessary permission to publish and promote the submitted events and promotional images and you also confirm you have the necessary permission from people who may appear in the photograph and that you do not infringe upon their copyrights, trademarks, contract rights, or any other intellectual property rights of any third person or entity, or violate any person’s rights of privacy or publicity.
11. By registering an event in the Australian Heritage Festival and supplying images/films/artworks/text you agree that these images/films/artworks/text supplied together with your brand name, logo and trademark may be used by the National Trust solely for the purpose of the 2021 Australian Heritage Festival or future Australian Heritage Festivals and no other purpose. You also grant to the National Trust a non-exclusive, non-transferable and royalty free license to use these materials for 5 years following the date of registration for archival purposes by the National Trust.
12. The Australian Heritage Festival reserves the right to refuse to promote any event or to cancel the registration where there is any conflict with sponsorship agreements signed by the Australian Heritage Festival.
13. The National Trust assumes no responsibility for any incorrect, inaccurate or incomplete information, whether caused by website users or by any of the equipment, programming and promotion associated with or utilized in the Australian Heritage Festival.
14. All registered events must comply with all laws, including but not limited to, Occupational Health and Safety laws.
15. You must hold a current Public Liability Insurance policy with a minimum cover of $20,000,000 (twenty million) and ensure that you take out other appropriate insurance to cover risks which may arise due to your involvement in the Australian Heritage Festival. You must ensure that each insurance is maintained at all relevant times. It is your responsibility to arrange Public Liability Insurance or other insurance necessary to cover any claim arising out of the activities of your event. You agree to provide the National Trust upon request with proof of insurance cover. Any variation to any term and condition must be agreed and approved by the National Trust, in writing.
16. You consent to the personal information in the lodgement and registration being collected and used by the National Trust and the Australian Heritage Festival for the purpose of informing you about other services, events and other heritage related activities that are organised or promoted by the National Trust. Notwithstanding the above consent, all personal information collected by the National Trust will only be used for the purpose for which it was provided and in accordance with the Privacy Act 1988 (Cth).
17. All registrations are subject to the laws of Australia.
18. All indemnities survive termination of any relationship with you.
19. All terms and conditions are binding on you and all of your representatives and may be subject to change without notice.
20. If you wish to withdraw from your participation in the Australian Heritage Festival, written notice must be given to the Australian Heritage Festival. If any publication deadlines have passed, the event cannot be withdrawn from these publications.
21. You agree you will not represent you have any affiliation with the Australian Heritage Festival or the National Trust other than that you are conducting an event as part of the Australian Heritage Festival.
22. You agree to complete the evaluation form which will be provided following the festival to help the Australian Heritage Festival. Failure to do so may mean subsequent registration requests may be rejected.
*Also to be known as the ‘Australian Heritage Festival Tasmania’ in Tasmania.
- I agree to the Entry Criteria and Terms & Conditions

The AHF team will use these contact details to communicate with you throughout the event cycle.
First name*
(for office use only)
Last name*
(for office use only)
What is the title of your Australian Heritage Festival event?*
This is your first opportunity to capture people’s imagination and give them the hunger to find out more. Make it brief, fun and attractive to visitors. Think about your target market – what would catch their eye among all the other listings? Try to make it different and memorable enough that they can identify your event if they were to see it again. Would they recognise the name in print if they’d heard it briefly on the radio?
Organisation's name*
This appears on your event listing
Email address*
(for office use only - we'll use this as your primary contact email for all updates)
Enter Email Confirm Email
Postal Address*
(for office use only)

Street Address City State Postcode Country
Phone number*
(for office use only)
- Add a secondary contact person
Secondary contact first name
(for office use only)
Secondary contact last name
(for office use only)
Secondary contact email
(for office use only)
Secondary contact phone number
(for office use only)

Upload photos of your event

Pick a high-resolution JPEG photo that will best showcase your event. We recommend images of the locations, event attendees or subject matter of your event. You will need to upload at least one image.
Photo Tips
All images should be in landscape JPEG format, not portrait.

Use images with a central focal point — the outer edges of the image will be cut off on small screens.
Recommended file size 750KB-2MB (max is 2MB)
Please do not overlay text or the name of your event in the image.
Reminder: Ensure you have permission for any image you upload.
Main Image*
The main image will be displayed in your online event listing. It should be LANDSCAPE and ideally 1200px wide. Images should be jpegs and no larger than 2MB.
FileTitleCaption
Event image 2
(optional)
FileTitleCaption
Event image 3
(optional)
FileTitleCaption
Image Credit (optional)
Does your image require a photographer's credit? If so, please type it here and we will add it to the bottom of your entry.
Clicking the Next button will upload your selected images. Please be patient as they are saved to our website.

What makes this an Australian Heritage Festival Event?*
- This site or activity is not normally open to the public
- The event is being put on especially for Australian Heritage Festival
- It is usually open to the public but we are making it special
Please specify how your event is special*
Are you planning to use volunteers at your event?*

This is your chance to tell visitors about your opening/event (the information will be published in our online event directory).
Summarise your Heritage Festival Event*
In one clear paragraph tell visitors what they can see and do (this will be used for the online search event directory pages, at the top of your event page listing in larger type and in any printed materials). Write a first line that will capture their interest and make them want to dig further. Make your content engaging, lively and imaginative and give people an idea of what to expect. Max 300 characters
What's on offer at your Heritage Festival Event?*
Tell visitors what they can expect in more detail. This will be shown on your full event page listing under your summary so DO NOT repeat your summary. Remember – your event needs to stand out so try to bring each element to life for your audience. Create a picture of the event which will capture the imagination of visitors. Remember to include any words people might use to search for your event. Try to address the reader directly, use active rather than passive language, keep it fun and appealing, and make people feel welcome. Max 1,000 characters

Is this event free or is there a cost to attend?
- Free
- Gold Coin Donation
- Paid
Adult
Concession
Child
Family
National Trust Member
If you offer a discount for National Trust members we will provide extra publicity to our members about your event.

Where is your Heritage Festival Event taking place?
State*
Venue Postcode (please leave blank if online event)
Venue Name (please leave blank if online event)
Venue Address (please leave blank if online event)
Start typing the address, then click on the correct suggestion.

If you do not pick a suggestion offered by Google Maps (you will know because it will fill in the form for you) you will not have a map on your event page.

Street Address Suburb/City State Post Code
Address information or meeting point
Any tips or local markers that will help visitors find you.
Delivery Address*
Street Address Suburb/City State Post Code Country

This is your chance to tell visitors about your opening/event (the information will be published in our online event directory).
Event dates*
Please note that for 2021 there are slight variations in festival dates for the states which are participating: ACT: 6 April - 26 April NSW: Normal (18 April - 19 May) NT: Normal (18 April - 19 May) QLD: Normal (18 April - 19 May) SA & TAS: Not participating VIC: 18 April - 2 May WA: 16 April – 19 May
How to input your event date(s)

One date: Click on one date
A range of dates: use shift+click on dates
Multiple non-consecutive dates:
For Mac/Apple users hold down the cmd key on your keyboard and then click on the dates you require.
For PC users hold down the Ctrl key on your keyboard and then click on the dates you require.
Event times*
eg 10am to 6pm (if times vary by day, list each day and relevant time on a new line e.g. Tue 18 April - 10am to 12pm
Tue 25 April - 1pm to 3pm
Are visitors required to book?
- Yes
- No
What booking methods are available?*
Please tick all that apply
- email
- phone
- online
Booking form Web Address
e.g. eventbrite.com/your-event (enter only the part of the address after www.)
Booking email
Booking phone number
Are the numbers of attendees limited?
How many visitors are you expecting for this event (in total)?*
(for office use only)
How many visitors can attend your event each session?
(for office use only)

We need your social media!

To maximise visitors on the day please share your website and social media details so we can promote your event to all our followers too (or leave blank if you don’t have).
Event website
Please provide the full web link to your event or business. e,g. www.example.com.au
Facebook:
Twitter:
Instagram:

Review Your Submission

You're almost there!
This is the final chance for you to make amendments online. If you need to make any changes, use the previous buttons at the bottom of the form. You cannot edit your event listing after you press submit, so before you do so please carefully check the information you have provided (especially dates, times and location) and ensure there are no blank fields. Please also especially check that your links are correctly typed or they will not work on the website and that your address has been recognised by google maps or you will not get a map on your event page.
You will receive a copy of your event submission to the email address you provided.

Your Entry
{all_fields:admin,nohidden,noadmin,exclude[114,150,151,40,42]}
COVID Safe Check*
- I declare that this event will be COVID safe.

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Step 1 of 12 - Entry Criteria & Terms

Entry Criteria

1. Offer Something Special

2. Provide some form of information

3. Take place within the festival dates

4. Terms & Conditions

Upload photos of your event

Photo Tips

How to input your event date(s)

We need your social media!

Review Your Submission

Your Entry