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Seeking high performers driven by giving back to the community
Thank you for considering a career with The National Trust of Australia (Victoria). The National Trust is built on the power of the community.
We believe in inclusiveness, diversity and equality and are committed to ensuring that our workplaces are a reflection of that.
We encourage talented people from all backgrounds, abilities and identities to apply to our vacancies.
Listed below are current permanent, fixed-term and casual vacancies. Please click on the vacancy for full details and instructions on how to apply.
Executive Assistant to the CEO
We are looking for a self-motivated, all-rounder Executive Assistant that is happy to be flexible and is ideally interested in the heritage sector.
About the business and the role – The National Trust of Australia (Victoria)
Since 1956 the National Trust of Australia (Victoria) has been actively working towards conserving and protecting our heritage for future generations to enjoy. We are an independent non-profit organisation, supported by a large community base and the premier heritage and conservation organisation in the state, and the major operator of house museums and historic properties open to the public.
As a community based member organisation, we are not part of government and work with partners to realise our vision “for the Australian community to understand, value and enjoy the natural, cultural and Indigenous heritage that creates our national identity”.
Job tasks and responsibilities
• Provide executive administrative and secretarial support to the Chief Executive Officer and Board of Directors. This includes agendas, minutes, drafting correspondence, collating reports, email management, events management, complaints, correspondence and liaison with stakeholders, compiling statistics and advice.
• Implementing decisions of the Board
• Implement controls and systems to ensure resources are fully utilised and NTAV policies are adhered to in relation to the office of the CEO
• Acting as administrative support to the senior management team and undertake research or projects for the senior team as required
• Co-ordinate/project manage specific purpose projects as agreed by the
• Assisting the Chief Executive Officer, Chair and the Board of Directors to make effective use of time and resources
• Maintain discretion in the handling of confidential information within the office of the CEO and all other departments
• Represent the National Trust at supporter meetings and functions
• Exercise initiative and judgement in researching and preparing responses to correspondence including report preparation
• Perform duties as required from time to time which would generally fall within the scope of this position including reception cover and office management relating to the CEO.
Successful candidates will have:
Skills and experience
• Experience with preparing meeting agendas and meeting minutes
• An advanced user of M/S Office including Word, PowerPoint Excel and Outlook, Access and Project
• Exceptional communication skills both written and verbal
• Ability to liaise with relevant grant bodies and requestors
• Exceptional self-managed time management skills and accountability
• Flexible approach with the ability to manage changing priorities
• Demonstrates accuracy and thoroughness
• Ability to thrive and understand a changing, demanding non for profit environment
• Possession of a current driver’s license
For a full position description please contact firstname.lastname@example.org
We promote diversity and practice equity. Aboriginal and Torres Strait Islander peoples are encouraged to apply
Applicants please submit:
A one page covering letter which addresses the above requirements
Please submit your attachments as a PDF
Enquiries: HR ADMIN – email email@example.com