Seeking high performers driven by giving back to the community

Thank you for considering a career with The National Trust of Australia (Victoria). The National Trust is built on the power of the community.

We believe in inclusiveness, diversity and equality and are committed to ensuring that our workplaces are a reflection of that.

We encourage talented people from all backgrounds, abilities and identities to apply.

Listed below are current permanent, fixed-term and casual vacancies. Please click on the vacancy for full details and instructions on how to apply.

Current Opportunities

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The National Trust of Australia (Victoria) (NTAV) is an independent, non-profit organisation supported by a large community base. We are Victoria’s premier heritage and conservation organisation, and the major operator of historic properties and sites open to the public across Victoria.

We are seeking a Weddings & Functions Coordinator to join our weddings team with a passion for the industry and for delivering unique events in our heritage spaces.

This is a multi-faceted role, where no two days are the same. You will need customer service skills, excellent communication skills and an eye for detail, as well as a willingness to put your hand up and help where required. In return, you will have access to some of the most magnificent gardens and properties in Melbourne, as well as a great workplace culture and flexible working hours. You will also be able to explore our various other properties using your complimentary National Trust membership.

This role is responsible for end-to-end wedding ceremony delivery, as well as supervising Wedding photography, commercial & filming bookings. Ensuring our clients have the best day of there lives at one of our beautiful properties.

Your Responsibilities will include, but are not limited to:

  1. Guiding wedding clients through from their very first enquiry, all the way through to their special day.
  2. Promptly responding to incoming enquiries and assisting with site visits.
  3. Creating run sheets to be sent to all relevant departments and external suppliers to facilitate the smooth running of all events.
  4. Contacting all ceremony suppliers in the run-up to the ceremonies to ensure they have all the required information.
  5. Supervising wedding photography bookings across multiple sites.
  6. Maintaining relationships with clients, staff, suppliers, and stakeholders.
  7. Ensuring all ceremony bookings operate within the permit of the properties.
  8. Assisting with the management and creation of commercial filming and photography bookings
  9. Keeping up with industry standards and being able to bring this knowledge to better our product.
  10. Monitoring and entering all database information and assisting with all administrative departmental duties.

About You

To be successful in this position, you will need to have experience in the following:

  1. Experience in the world of Weddings and Functions.
  2. Willingness to learn about the wedding market.
  3. Attention to detail and ability to keep on top of wedding enquiries, event delivery and client coordination simultaneously.
  4. A strong emphasis on consistency in delivering incredible customer service and events.
  5. High level skills in general administration
  6. Microsoft 365 knowledge & skills.
  7. Confidence under pressure and flexibility in resolving issues and compliance requirements.
  8. Experience using a computerised booking management system is desirable but not essential.
  9. Ability to work outside of normal working hours and on weekends for weddings, site inspections and filming bookings.

Sound like you?

Applications will close once a suitable candidate is found. To submit your application in PDF format only click apply. Applications should include a cover letter addressing your experience and skills relating to the responsibilities and selection criteria mentioned in this advertisement.

Thank you for considering helping the National Trust of Australia (Victoria). The National Trust is built on the power of the community.

Any offer of employment at the National Trust of Australia (Vic) will be subject to a satisfactory Police Records check and Working with Children check.

We’re committed to building a diverse and inclusive workforce. We promote diversity and practice equity. Aboriginal and Torres Strait Islander peoples are encouraged to apply.

  • Part time position
  • Assisting in the management of staff, volunteers and operations at this iconic 19th century mansion and gardens

About us

The National Trust of Australia (Victoria) (NTAV) is an independent, non-profit organisation supported by a large community base. We are Victoria’s premier heritage and conservation organisation and the major operator of historic properties and sites open to the public across Victoria.

About the role

We are seeking an energetic, focused and motivated Property Coordinator to join our team. You will be dedicated to ensuring all visitors enjoy an outstanding cultural, historical and interactive visitor experience. This part time role is an exceptional career opportunity for a well-qualified individual with customer service, operations and relationship building experience.

Your responsibilities will include:

  • Work with our team to deliver a compelling visitor experience that maximises profitability, promotes the Trust brand and broadens Australian’s appreciation of our heritage
  • Coordinate the day-to-day operations of Rippon Lea Estate including the maintenance, conservation and presentation of the properties and their collections
  • Management of casual staff and volunteers including recruitment, on boarding, training and rostering
  • Continuous improvement of the Trust’s effectiveness in managing health & safety
  • Liaise with external providers and stakeholders to ensure the efficient coordination of events, functions and filming at Rippon Lea Estate
  • In conjunction with our team, develop and sustain operational plans for Rippon Lea Estate, temporary exhibitions, programs, events and education programs

Promote a culture of integration working closely with other staff and leaders to develop a sense of ‘team’ across all Trust properties and departments

About you

  • Experience in property and asset operations, with a focus on staff, volunteer management and customer service
  • Experience in a leadership role
  • Excellent organisational and coordination skills
  • Demonstrated interest in heritage, conservation, facilities management or tourism
  • Effective time management skills and the ability to prioritise workflow
  • A strong teamwork ethic
  • Police Check & Working with Children’s Check

Sounds like you?

Applications will close once a suitable candidate is found. To submit your application (cover letter and CV) in PDF format, in strict confidence, please email hradmin@nattrust.com.au.

Thank you for considering helping the National Trust of Australia (Victoria). The National Trust is built on the power of the community.

Any offer of employment at the National Trust of Australia (Vic) will be subject to a satisfactory Police Records check and Working with Children check.

We believe in inclusiveness, diversity and equality and are committed to ensuring that our workplaces are a reflection of that.

We encourage talented people from all backgrounds, abilities and identities to apply to our vacancies.

We promote diversity and practice equity. Aboriginal and Torres Strait Islander peoples are encouraged to apply.