Conserving Collie Roundhouse – EOI for Project Management Consultancy

The Trust has been successful in an application to the Collie Futures Industry Development Fund (CFIDF) for funding that will enable remediation of the Collie Roundhouse site and conservation of the iconic structure.

Collie Roundhouse presents substantial potential to contribute to the economic diversification of Collie and there is significant interest to see it activated at both a local and State level.

The National Trust of Western Australia (the Trust) is seeking proposals from a project management consultant to assist us in the following:

  • Remediate the site to enable a public use classification
  • Undertake conservation of the structure as funds permit
  • Establish a vision for the whole of the site that is supported at local and State level

All submissions should be clearly marked, “National Trust Collie Roundhouse Project Manager tender” and submitted no later than 5pm WST on Friday 26 July 2019.

Images courtesy Greg Davis

 

Project details

Project goal

Collie Roundhouse presents substantial potential to contribute to the economic diversification of Collie and there is significant interest to see it activated at both a local and State level.

Conserving the Collie Roundhouse will enable this historic landmark to be open for visitors to appreciate its remarkable architecture and historic connections to the town. The project will:

  • remediate the site,
  • conserve the structure,
  • provide a long-term vision for the building and its substantial curtilage, and
  • enable visitation.

It will prepare the way for future tourism-related commercial development that aims to build upon the landmark status of the place. Proposals have included adapting it to become a unique destination for local produce including (but not limited to) a distillery, juicing factory and honey outlet.

Completion of remediation and conservation will build on the strong community support for its rail heritage, create links to the nearby visitor centre and local trails, and pave the way for a development that aims to bring tourism revenue to the town and region. Providing infrastructure for tourism development is a key platform in the shire and region’s economic development plans.

Also key to community stability and wellbeing is retention of cultural identity during this transition and the focus on a heritage-based tourism proposal enables the social and historic significance of Collie to be promoted.

Project scope

As outlined above, the focus of this stage of the project is threefold:

  • Remediate the site to enable a public use classification
  • Undertake conservation of the structure as funds permit
  • Establish a vision for the whole of the site that is supported at local and State level

Existing resources

A conservation plan was prepared in 2018 and will guide the heritage requirements of the conservation and any new building. Included in the plan is an indicative scope of work (conservation only) costed by a quantity surveyor. This will form the basis of the conservation work but is yet to be documented and have engineering input.

Considerable contamination investigation and remediation has already occurred enabling re-classification of the site from contaminated to contaminated – restricted use (commercial/ industrial).

A series of archival drawings and preliminary CAD plans are available.

Contamination

Possible contaminants of concern are those substances that may be present, above background levels in the soil, surface or groundwater of a site that are at high enough concentrations that present, or have the potential to present, a risk of harm to human health, the environment or any environmental value. Example contaminants of concern include: metals, fuels (petrol and diesel), oil, grease, solvents, paints, glues and asbestos.

Lot 561 and Lot 2860 comprise a portion of the Collie Railyard used as a railway and railway marshalling yard since the 1920s with the current structure being built in the early 1950s. Ash from historical coal-fired train engines has been deposited across the eastern portion of the site, and metals (Arsenic, chromium, copper and zinc) are present in soil and in the ash. Asbestos fragments from building structures are scattered across the site surrounding the Roundhouse building.

Our proposed scope of contamination remediation works has been designed to conform with the requirements of the National Environment Protection (Assessment of Site Contamination) Measure 1999 (ASC NEPM) and DWER guideline Assessment and management of contaminated sites (DER 2014). The scope includes:

  • A Preliminary Site Investigation to assess the presence of other soil and groundwater contaminants relating to historic use of the site, which have been previously identified but not wholly characterised. The PSI will include the development of a conceptual site model to identify risks from historic contamination to use of the site and to offsite receptors.
  • ACM assessment, remediation and monitoring
  • A Sampling Analysis Quality Plan to address relevant COPC

Existing reports include:

  • Preliminary Site Investigation 2007
  • Data Gaps Analysis and Workplan 2013
  • Groundwater Assessment 2013

Building upon the body of contaminated sites reporting documentation currently available for the site, the PSI will form the basis for determining any future requirements that may be necessary to investigate human health risk associated with elements of the proposed land use considered more sensitive than the former commercial/ industrial use as the Collie Railyards.

The scope of proposed work was prepared through consultation with environmental consultancy Welarm and confirmed by the Department of Water and Environmental Regulations as an appropriate and necessary approach to achieve public use.

Consultancy

Project funding and proposed work arrangement

CFIDF funding has been approved for a consultancy period for the duration of the project (approximately to end 2021). The National Trust is offering:

  • a lump sum of $60, 000 ex gst to cover the duration of the project expected to be in the order of 24 months (anticipated July 2019 – July 2021)
  • access to NTWA in-house staff (Perth-based) to assist with management of the project and to identify and pursue additional funding opportunities as required
  • assistance with administrative requirements of the project
  • reimbursement of out-of-pocket travel and disbursement costs paid on invoice

The consultant should:

  • be flexible in relation to work and travel requirements for consultation as necessary
  • meet regularly with NT staff to give project updates, and discuss issues or concerns
  • manage time and budget requirements of the project
  • hold an ABN and invoice the Trust monthly for services rendered

Consultancy deliverables

The National Trust have in-house staff experienced in conservation and project management.  However, to ensure the success of the project, a local project manager is required to drive the project and ensure maximise local engagement on all aspects of the project.

It is proposed that the project manager is engaged as an independent consultant and will:

  • Champion the project
  • Prepare briefs and contract documentation for all relevant consultants
  • Work with the National Trust (NTWA), Department of Jobs Tourism Science and Innovation (JTSI) and South West Development Commission (SWDC) to ensure local employment opportunities are maximized
  • Co-ordinate a project working party inclusive of SWDC, NTWA, JTSI and other identified relevant stakeholders
  • Consult as required to prepare the site vision plan
  • Investigate town planning and change of use requirements for the site
  • Ensure the heritage values of the place are maintained
  • Be alert to future adaptive re-use opportunities and requirements.

The consultant is expected to provide the following service and deliverables:

  • Regular ongoing liaison with National Trust project manager
  • Lead local stakeholder engagement activities
  • Convene and report on all stakeholder meetings
  • Prepare briefs and tender documents for relevant sub consultants and contractors
  • Prepare grant reporting documentation and assist with acquittal

Consultant capability

The consultant should demonstrate expertise and experience relevant to the project including project management and stakeholder engagement and liaison. Demonstration of previous engagements across a broad range of sectors and clients is necessary.

A breakdown of the proposed budget and timeframe against the proposed deliverables is expected

Submission Information

Assessment and Selection Criteria

The following criteria will be used to assess the submitted tenders:

  1. Consultancy and project experience
  2. Depth of insight into project requirements
  3. Availability to undertake the work
  4. knowledge/awareness of the local area
  5. Value for money

Disclaimer: The National Trust notes that the successful tender may not always be the lowest price offered as others may not meet standards or timing requirements.

Tender inclusions

The tender should be limited to 10 pages including:

  • Address the selection criteria
  • Name of the contractor, business address and relevant contact details
  • Details of any sub-contractors proposed
  • Details of services offered, background and financial standing
  • Total fee including travel and other disbursements
  • Rates for any additional works outside the agreed scope
  • Names and contact details of three referees who have had recent dealings with the contractor
  • Level of professional indemnity insurance and name of the company that holds the policy

Tender submission

All submissions should be clearly marked, “National Trust Collie Roundhouse Project Manager tender” and submitted no later than 5pm WST on Friday 26 July 2019 at:

Location
The Old Observatory
4 Havelock Street
WEST PERTH WA 6005

Postal
PO Box 1162
WEST PERTH WA 6872

Email: [email protected]

Email proposals received by the nominated closing date and time will be accepted provided that they are completed, signed, legible and include all necessary information required to be submitted as part of the proposal, and a hard copy of the proposal is forwarded to the National Trust of Western Australia on the same day.

Location

Collie Roundhouse is located on the outskirts of the Town of Collie, 190km south of Perth and 55km east of Bunbury. On the Coalfields Highway 850 metres west of the Collie Visitor Centre, it sits on crown reserve land assigned for railway use since being gazetted in 1919.

In 2011 Lot 561 on Deposited Plan 68077, and Lot 2860 on Deposited Plan 36230 were set apart as Reserve 47127 for the purpose of ‘Heritage Place’ with a Management Order in favour of The National Trust of Australia (WA).

Address

Address:

Lot 561 Coalfields Road, Collie, Western Australia 6225

Important information

Client liaison

The primary contact for this project is Kelly Rippingale, Senior Manager, Asset Management, National Trust of Western Australia. A briefing meeting can be held by appointment.

Phone: (08) 9321 6088

Email: [email protected]

Copyright and confidentiality

Copyright of all original material in any consultancy reports will remain with the National Trust of Australia (WA).  Use of already copyrighted material must be appropriately obtained and acknowledged. Further publication or distribution of all or part of the documents must receive prior permission from the National Trust.

Commercial-in-confidence requirements will be respected at all times.

Insurance requirements

Consultants are expected to hold the following insurances:

Professional Indemnity – value $5,000,000

Public Liability – value $20,000,000

Backgrounnd

The Trust has been successful in an application to the Collie Futures Industry Development Fund (CFIDF) for funding that will enable remediation of the Collie Roundhouse site and conservation of the iconic structure.

The Roundhouse was inscribed on the State Register of Heritage Places on 14 November 2017 following an interim registration in 1992. The site was classified by the Department of Environment Regulation on 10/2/15 as ‘contaminated – restricted use’. Contamination and hazardous materials investigations are ongoing.

History

The significant role rail played in the emergence of Collie as a source of coal for Western Australia is highlighted by the infrastructure that remains in the town of Collie, with the Collie Railway Roundhouse and Turntable and the Railway Goods Shed (c1898) and Footbridge (c1912) being key components.

Collie Coal was discovered in Collie in 1883 but was not immediately exploited because of the dominance of the eastern states coalfields and the lack of a railway to transport the coal from Collie to Bunbury.  The Collie townsite was declared in 1896.

The South West railway line was completed in 1893 and the line from Brunswick to Collie in 1898. Access to rail transport launched Collie and the coal industry on a sound basis and boosted settlement in the district. The important role that the engineer-in-chief and acting general manager of railways in Western Australia, Charles Yelverton (CY) O’Connor played in establishing the Collie coalfields is often overlooked. He pushed hard for the building of the line from Brunswick to Collie and argued convincingly for the use of local coal so that WA would be independent of the unreliable Eastern States coal.

Little detail is included in the assessment of significance documentation for the place but it is noted that:

The first roundhouse in the state was constructed in Bunbury in about 1929 at a cost of between £30,000 and £40,000.

A turntable was located in Collie from as early as 1898 when it was reported that ‘the carriage sheds, engine sheds and turntable are now assuming a finished appearance, and the railway contractors are to be congratulated on successfully getting the heavy ironwork of the turntable into position without accident to either men or material’. It is likely that this was located near the intersection of Forrest Street and Prinsep Street North.

It was reported in June 1947 that ‘a new turntable 80ft long’ was located in Collie.

The Roundhouse is a post-war building which housed 14 steam locomotives. It remains intact complete with turntable pit and turntable. It is thought to be the last extant Roundhouse in Western Australia. [1]

The place was classified by the National Trust in 1988, placed on the Shire’s municipal inventory in 1996, and included on the State Register of Heritage Places as an interim registration in 1992 and adopted on 14 November 2017 with the following statement of significance:

Railway Round House Collie, Coalfields Hwy, Collie, a concrete and iron structure, and its associated turntable, has cultural heritage significance for its scientific value as one of the few, if not the only, railway round house remaining in Western Australia. It provides a fine demonstration of its past industrial use. [2]

[1]     Register of Heritage Places Interim Entry Place 0541 28/8/1992. Note values are from 1929.

[2]     Register of Heritage Places Interim Entry Place 0541 28/8/1992

Acknowledgement

The National Trust of Western Australia (the Trust) aspires to awaken the community to the value of heritage. The National Trust is a statutory authority that works under an Act of Parliament, but at the same time it is also recognised as a not for profit, community based organisation and a registered charity. The National Trust works both for Government and for the community.

The Trust acknowledges its properties are situated on Aboriginal land across the state and recognises Aboriginal people remain the cultural and spiritual custodians of their land and continue to practise their values, languages, beliefs and knowledge. The Trust is committed to working with Aboriginal people to ensure these practices are recognised and included in the conservation and interpretation of its properties and Aboriginal people are consulted and involved in the development of Trust projects and programs.